For our Authors: Preparing &
Submitting your manuscript
If you are submitting a proposal, please visit the link to our Manuscript
Proposal Guidelines instead.
Manuscripts need to be submitted as both hard copy and electronically via
email to email@example.com. We ask that you please wait until the entire ms
is complete. Please do not send several
chapters a time if you are not finished with the entire text.
The initial production process deals with your hard
copy. The electronic copy must be an exact copy of the hard copy. A neat
manuscript and clear instructions facilitate the production process. If you
have questions, call us at (800) 848-7236.
1. Type the manuscript double-spaced on one side of
8-1/2 X 11" white paper. Indicate new paragraphs by indenting one tab
space. Allow approximately 1" side margins. (It is not necessary to
justify the right-hand margin.) This spacing allows us to copy-edit. It also
allows you to respond on the manuscript to queries.
2. Number pages in the hard copy. If you insert
pages, number them as A, B, etc. For example, a new page inserted between
manuscript pages 27 and 28 becomes page 27A.
3. You should indicate where illustrations are to be
inserted, etc., but do not format the material other than bold and italics.
Always leave just one space at the end of sentences, rather than two, and when
you do numbered lists or items like the table of contents try to format using
tab settings, not numerous spaces or numerous tabs. Such things have to be
removed. If you can use style sheets in Word, that is excellent, since we can
then change the formatting to fit our needs.
4. Set tables in rows and columns using tabs (single
tabs to separate rows). It is best to set tables in separate files and print
them out on separate sheets of paper, noting in the text where the tables best
fall. Tables should be referenced by chapter and number within chapter: i.e.,
1.1, 1.2, 2.1, etc.
5. If your text requires a special font
or special characters, please take note of that. We will need fonts that are
non-standard (Russian and Greek especially). If you require accents in your
file, use some consistent method of indicating that.
6. Any instructions to us or to the typesetter must
be clearly indicated, using a special color pencil and circling your notes.
7. We will type spec your manuscript, but it is
important that you be consistent in setting up your manuscript. You should
follow the same pattern when you do A-level heads (most important) throughout
the book, and B-level heads, etc. Consistency is the most important thing. You
should construct a table of contents that uses the levels of head and check to
make sure that you are submitting a manuscript that is accurate as to this
hierarchy and that the heads in both the table of contents and in the text are
8. You need to establish a system of emphasis for
your material and use it consistently throughout the book. You might italicize
words in a foreign language (or in English if the book is a foreign language text).
You might emphasize key terms with boldface and define them at first mention.
Use them sparingly.
9. Footnotes should be minimal in textbooks,
although texts in the Focus Classical Library and other translations use
10. Front matter should consist of a table of
contents, a preface and an introduction. The table of contents should be
identical in level and text to the heads throughout the book. The preface
should be to both the student and the instructor, identifying what it is that
you have done in the book, the pedagogical strategy, why you have ordered the
text as you have, ancillaries available if any, and the elements of learning in
each chapter, etc. An introduction is a general introduction to the material.
Although material in the book may be used in many different kinds of courses,
the introductory material should be basic enough to fit all courses. Technical
material, interpretative material, etc., should be included at the end of the
book, if at all.
11. Pedagogical elements throughout the book should
be consistent and fit with a pedagogical strategy. If an element appears in one
chapter (questions for further thought, questions for discussion, chapter
opening outlines, vocabulary) they should appear in the same fashion for all
12. All chapters should be about the same length and
should ideally include material that is covered in a typical course segment,
such as a week.
13. All manuscripts should contain both a text
manuscript and an art manuscript. Illustrations may be either photos or line
art. Whether they are numbered in the book or not, all illustrations should be
numbered as they are submitted (and they are submitted simultaneously with the
final manuscript of the text. The first figure in Chapter 3, for instance,
would be identified as Figure 3.1 In the body of the text a marker should be
placed to indicate the location of that figure. For example, [Insert Fig
3.1 here]. These forms will help you when you do permissions. Click here
for a sample permission control form.
14. An art manuscript should include final drawings,
or sketches, glossy photos or photocopies, depending on what arrangements have
been made with your editor. Each figure should be on a single sheet of paper
with its figure number.
15. An art manuscript log includes a listing of the
art, the nature of the piece (photo, line art, map), its position (cover, etc.,
and where exactly in the manuscript it is to be placed), the size of the
piece that you suggest (half page, quarter page, etc), the source of the image,
permission (assuming you have it) and what they require in the caption, the
rest of the caption you want, and a photocopy of the image with crop marks. If
there are fees to be paid for permission, we need to know that as well, and
terms for payment (are we to pay them, etc). All of this will make it clear
what it is we are to do with it.
16. Once the manuscript is submitted in final form
as both hard copy and electronic format, changes can only be made on the copy
at Focus. We will enter changes and formatting as we put the text into our